Iowa City
City Council - Formal Agenda
Regular Formal Meeting
May 7, 2024 - 6:00 PM
Emma J. Harvat Hall
410 E. Washington St.

www.icgov.org

1. Special Class C Retail Alcohol License for Be The Change Properties, LLC, dba The James Theater, 213 N. Gilbert St.
2. Class C Retail Alcohol License for Column, Inc., dba Sports Column, 12 S. Dubuque St.
3. Class C Retail Alcohol License for Christian Retirement Services, Inc., dba Oaknoll Retirement Residence, 735 George St.
4. Class C Retail Alcohol License for Hy-Vee,Inc., dba Hy-Vee Market Cafe, 1125 N. Dodge St.
5. Outdoor Service Area for Hy-Vee,Inc., dba Hy-Vee Market Cafe, 1125 N. Dodge St.
6. Class C Retail Alcohol License for Bread & Circuses, Inc., dba Harry's Bar & Grill, 116 E. Washington St.
7. Special Class C Retail Alcohol License for Acapulco Inc., dba Acapulco Groceries, 1937 Keokuk St.
8. Class C Retail Alcohol License for Pershell Corporation, dba Colonial Lanes, 2253 Highway 218 S.
9. Class C Retail Alcohol License for Jimmy Jack Mac, Inc., dba Basta, 121 Iowa Ave.

1. Special Class C Retail Alcohol License for Summer of the Arts, Inc., dba Iowa Arts Festival, 9 N. Clinton St.
2. Special Class C Retail Alcohol License for Summer of the Arts, Inc., dba Iowa City Jazz Festival, 9 S. Clinton St.
3. Class C Retail Alcohol License for La Unica Grocery and Restaurant Inc., dba La Unica Grocery and Restaurant Inc., 1029 S. Riverside Dr.
4. Class C Retail Alcohol License for BGB Production Brewery IC, LLC, dba BGB Production Brewery, 3825 Liberty Dr.

1. Refund of an unused portion of a Class C Retail Alcohol License for Imagination Enterprises Inc., dba Sanctuary, 405 S. Gilbert St.

1. Cigarette Permit for Bright Legacy, Inc., dba Up In Smoke, 208 N. Linn St. - correspondence included in Council packet.
2. Cigarette Permit for Bright Era, Inc., dba Up in Smoke, 1901 Broadway St.- correspondence included in Council packet.
3. Cigarette Permit for Corridor Underground Entertainment, dba Joystick, 13 S. Linn St., #10

1. Cigarette Permit for NG Stores LLC, dba Essentials Vape and Smoke Shop, 568 Highway 1 W. 

Motion to approve disbursements in the amount of $12,681,550.63 for the period of March 1 through March 31, 2024, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk’s office in accordance with State.

Motion approving the appointment of Matthew Monsivais as the City Council Liaison and Ava Martinez as the Alternate City Council Liaison from the Iowa Undergraduate Student Government (USG) to the City Council until May 1, 2025.

Comment: This motion affirms the appointment of USG representative Matthew Monsivais as the City Council Liaison and Ava Martinez as Alternate City Council Liaison for 2024-2025. Correspondence included in Council packet. 

Resolution approving an agreement with Summer of the Arts, Inc. to allow the sale, consumption, and possession of beer and wine on City streets during Arts Fest and Jazz Fest.

The City Code allows private entities by agreement to sell and their customers to consume and possess alcohol on public right-of-way under limited circumstances. Summer of the Arts, Inc. would like to be able to sell beer and wine in a demarcated area on N. Clinton St. during Arts Fest and Jazz Fest.  This resolution approves the attached agreement, which is the same agreement as last year.

Resolution amending the AFSCME pay plan by adding the position Asset Management Technician to grade 12. 

This resolution authorizes the Engineering Division to proceed with hiring an Asset Management Technician position, which is funded by the City Council in the Fiscal Year 2025 operating budget. The position was created and funded by the City Council in the Fiscal Year 2024 operating budget. The position will assist with the Public Works Department with the implementation, operation and maintenance of the City’s asset management program.

Resolution accepting the work for the Water Treatment Plant Chlorine Feeder System Upgrade Project.

This project generally included replacement of the Water Treatment Plant chemical feed equipment that had reached the end of its useful life as well as removal of the ammonia feed system that is no longer utilized within the water treatment process.

Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa Avenue Bridge Trail Underpass Bridges Project.

This agenda item awards the Iowa Avenue Bridge Trail Underpass Bridges Project. Five (5) bids were submitted prior to the April 23, 2024 deadline.

Iowa Bridge and Culvert, LC of Washington, Iowa submitted the lowest responsive, responsible bid of $226,583.00. Staff recommends awarding the contract for the Iowa Avenue Bridge Trail Underpass Bridges to Iowa Bridge and Culvert, LC.

Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Mercer Scanlon Roof and Skylight Improvements Project.

This agenda item awards the construction contract for the Mercer Scanlon Roof and Skylight Improvements Project.  Six (6) bids were submitted prior to the May 1st, 2024 deadline:

    
 Staff recommends awarding the contract for a total of $293,625 for the Mercer Scanlon Roof and Skylight Improvements Project to Dryspace, Inc. of Cedar Rapids, Iowa.

Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Mormon Trek PCC Patching Project.

The following bids for this project were received on Tuesday, April 23, 2024:

Bidder Name                                                City                               Bid
Feldman Concrete                                   Dyersville, IA                 $542,070.00
Midwest Concrete, Inc.                            Peosta, IA                     $577,629.40
All American Concrete, Inc.                     West Liberty, IA             $590,071.00
J&L Construction, LLC                            Washington, IA              $590,792.50
Cedar Falls Construction Co., Inc.          Cedar Falls, IA               $653,555.01
Heuer Construction, Inc.                         Muscatine, IA                 $694,277.50
Shekar Engineering, PLC                       Des Moines, IA               $741,171.00
Central States Concrete, LLC                 Marion, IA                      $751,457.50
Iowa Civil Contracting, Inc.                     Victor, IA                         $809,787.70
Tschiggfrie Excavating                            Dubuque, IA                   $1,033,840.00

Engineer’s Estimate                                         -                            $670,000.00

Public Works and Engineering recommend awarding the project to Feldman Concrete of Dyersville, Iowa in the amount of $542,070.00.

Resolution approving MidAmerican Energy Company’s proposal to expand its electrical transmission system.

MidAmerican Energy Company filed a petition with the State of Iowa Department of Commerce Utilities Board for the installation of 1.28 miles of electrical transmission lines, with the west terminus at MidAmerican’s Northgate Substation, which falls within the municipal boundary of the City of Iowa City. 

Resolution authorizing the City Manager to sign a grant agreement with the Neighborhood Centers of Johnson County for building acquisition and renovations. 

This resolution will approve the allocation of $2,000,000 of State and Local Fiscal Recovery (SLRFR) funds to the Neighborhood Centers of Johnson County (NCJC) to acquire two buildings in the Towncrest neighborhood to add an Early Childhood Center providing five licensed classrooms, a library, a computer lab, a multi-purpose space with a kitchen and a large after school classroom in one building and a Family Resource Center providing dedicated office space and conference/training rooms for NCJC administration and family support workers in the other building. 

Resolution authorizing the Mayor to sign and the City Clerk to attest the FY 2025 28E Agreement between the City of Iowa City and Johnson County for the Mobility Coordinator position.

This is a resolution to continue the joint funding agreement with Johnson County Social Services for the Mobility Coordinator position. The position provides transportation and mobility referrals, education, and community outreach in Iowa City and across the metro area. Iowa City will contribute $41,196 (35%) of the total cost of the position in FY25,  while Johnson County will contribute $58,851 (50%) and Coralville will contribute $17,655 (15%). 

Resolution authorizing the Mayor to sign and the City Clerk to attest the FY25 Agreement between the City of Iowa City and the City of University Heights for the provision of transit service within the corporate limits of University Heights.

This resolution approves the FY25 agreement for Iowa City Transit to provide transit service within the corporate limits of University Heights. The level of transit service provided will remain the same as in FY24. The proposed FY24 contracted amount of $47,135.27 is a 3.9% increase from FY24 based on the National Consumer Price Index. University Heights approved this agreement at their March 12th, 2024 City Council meeting. 

Resolution Approving Final Plat of Ronalds Subdivision Iowa City, Iowa. (SUB24-0002)

Staff recommends waiver of the preliminary plat and approval of the final plat subject to approval of the legal papers by the City Attorney’s Office. It is anticipated that the legal papers will be approved prior to the May 7 City Council meeting. Approval will result in the creation of two residential lots. No new public improvements are necessary to develop this land.

Resolution approving the Deer Management Plan for Years 2024 to 2029 and authorizing the City Manager to implement the plan.

The Iowa Natural Resource Commission (NRC) is authorized to approve deer management in urban areas, including regular hunts, in addition to special hunts. In 2019, City Council adopted its current Deer Management Plan (Resolution No.19-216) to allow for a combination of lethal and non-lethal deer management activities. The plan is now at the end of its planning horizon and must be updated for the next five-year period. The deer management plan attached to the resolution allows the City to request authorization from the NRC to continue its non-lethal deer management activities and its annual bow hunt program over the next five years, in addition to at least one and possibly two professional sharpshoot events. 

Resolution setting a public hearing on May 21, 2024 on project manual and estimate of cost for the construction of the Asphalt Resurfacing 2024 Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection.

This project includes asphalt overlay on Park Road and East Benton Street, as well as chip seal on Taft Avenue. The estimated construction cost is $1,350,000 available in the Annual Pavement Rehabilitation account, account #S3824.

Resolution setting a public hearing on May 21, 2024 on project manual and estimate of cost for the construction of Landfill Equipment Building Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection.

This item will set the public hearing for the Landfill Equipment Building Replacement Construction Project.  This project includes construction of the new equipment building at the landfill.  The estimated construction cost is $4,650,000 and will be funded by the Landfill Fund through Account Number 3328.

Resolution setting a public hearing on May 21, 2024 on project manual and estimate of cost for the construction of the Fire Station 1 Apparatus Bay Slab Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. 

This agenda item begins the bidding process for the construction of the Fire Station 1 Apparatus Bay Slab Reconstruction Project. The project includes replacing the front half of the slab with structural concrete, installing new floor drains and a code required sand/oil separator with connection to the sanitary system and associated exterior pavement replacement. The estimated cost of construction is $300,000 and funds are available in the Fire Station 1 Apparatus Bay Slab Reconstruction account #Z4409 and in the City's Storm Water Fund.  

Resolution setting a public hearing for the June 4, 2024 City Council Meeting regarding the FY2025 Iowa Department of Transportation Consolidated Transit Funding Application for Iowa City Transit.

The Metropolitan Planning Organization of Johnson County will be filing a consolidated transit funding application on behalf of Iowa City Transit with the Iowa Department of Transportation. This is an annual process that Iowa City undertakes, outlining state and federal funds requested for operating and capital expenses and ensures projects become eligible for potential use of federal funds. In accordance with statutory requirements, a public hearing will be held at the June 4th, 2024 City Council meeting.

Ordinance rezoning property located at 302-316 E. Bloomington Street from Central Business Service (CB-2) zone to CB-2 with a Historic District Overlay (OHD/CB-2) zone. (REZ24-0001) (Second Consideration)

At its meeting on February 8, the Historic Preservation Commission recommended approval of REZ24-0001 by a vote of 8-0. At its meeting on February 21, the Planning and Zoning Commission recommended approval of REZ24-0001 by a vote of 6-1 (Wade in the negative). The rezoning recognizes the property as an Iowa City Historic Landmark. Correspondence included in Council packet. 

Resolution Approving the Preliminary and Final Plat of Highlander Development Fifth Addition, Iowa City, Iowa. (SUB23-0011)

On April 3, 2024 the Planning and Zoning Commission recommended approval of the combined preliminary and final plat of Highlander Development Fifth Addition by a vote of 5-0 (Padron and Quellhorst absent). Approval of the combined preliminary and final plat will result in the creation of one commercial lot, two outlots for future development, and one outlot for stormwater management.  

Ordinance Amending Title 3, Entitled "Finances, Taxation And Fees," Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds, Fines, And Penalties". (Second Consideration)

Title 3, Chapter 4 amendments include a 3% increase in water users charges, a 5% increase in wastewater user charges, an increase in residential solid waste collection fees for curbside recycling fees by $1.00 per dwelling unit per month, an increase in the tipping fee charged at the landfill by $2.50 per ton, an increase in the hourly parking ramp fee by $1.00 per hour in the Court Street Transportation Center, Tower Place, Capital Street and Dubuque Street parking ramps, an increase in the hourly parking ramp fee by $1.25 per hour in the Chauncey Swan and Harrison Street ramps with the first hour free, an increase in the hourly parking meters from between $0.75 to $1.50 depending on the location and an increase in the fines for parking violations by varying amounts per violation in fiscal year 2025. 

Resolution directing sale of $10,140,000 (subject to adjustment per terms of offering) General Obligation Bonds, Series 2024

Bids will be received at 11:00 am on May 7, 2024 for the sale of $10,140,000 (amount subject to change) General Obligation Bonds, Series 2024.  The resolution ratifies and confirms the actions of the Finance Director in determination of the most favorable bid.

Resolution establishing a moratorium on the issuance of new tobacco permits in Iowa City, Iowa until January 1, 2025.

Tobacco permits for businesses within the City are issued by City Council. There has been an increased presence of retail outlets primarily focused on retail sales of tobacco, tobacco products, alternative nicotine products, and vapor products.  Council wishes to study how to mitigate the harmful impacts of tobacco, tobacco products, alternative nicotine products, and vapor products on public health.

During the course of this study, it is prudent to establish a moratorium until January 1, 2025 on the issuance of new tobacco retail permits (i.e. not renewals of existing permits) within Iowa City.

Resolution setting a public hearing on May 21, 2024 on project manual and estimate of cost for the construction of the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection.

This project includes concrete and expansion joint rehabilitation as well as new handrail, electrical lighting, and bridge deck coating for the Riverside Drive pedestrian bridge at Iowa Avenue. The estimated construction cost is $1,250,000 available in the Riverside Dr. Pedestrian Bridge at Iowa Ave. Rehab Account #S3978. [Deferred from 04/16/20204]  Because a lack of steel availability will prevent the project from being completed this summer, when University students are less prevalent, Public Works staff asks that this item be rejected.  Staff will later pursue a new Council approval process accommodating a summer of 2025 construction schedule.

Ad Hoc Truth & Reconciliation Commission - One vacancy to fill an unexpired term, upon appointment - December 31, 2024. (Marie Krebs resigned)

Ad Hoc Truth & Reconciliation Commission - One vacancy to fill an unexpired term, upon appointment - December 31, 2024 (Sikowis Nobiss Resigned)

Airport Commission - One vacancy to fill a four-year term, July 1, 2024 - June 30, 2028. (Term expires for Hellecktra Orozco)

Community Police Review Board - Two vacancies to fill a four-year term, July 1, 2024 - June 30, 2028. (Terms expire for Amanda Remington & Orville Townsend Sr)

Historic Preservation Commission (At-Large) - One vacancy to fill a three-year term, July 1, 2024 - June 30, 2027. (Term expires for Margaret Beck)

Historic Preservation Commission (College Green) - One vacancy to fill a three-year term, July 1, 2024 - June 30, 2027. (Term expires for Noah Stork)

Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027. (formerly advertised as unexpired term - Cole Eckhardt Resigned)

Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term plus a three-year term, upon appointment - June 30, 2027. (formerly advertised as unexpired term - Kevin Larson resigned)

Housing & Community Development Commission - Three vacancies to fill a three-year term, July 1, 2024 - June 30, 2027. (Terms expires for Becci Reedus, Kaleb Beining, Karol Krotz)

Applications must be received by 5 p.m., Tuesday, May 14, 2024.

Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expired for Heather Flynn)

Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029. (Term expired for Dennis Keitel)

Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three-year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term – Lyndi Kiple resigned)

Vacancies will remain open until filled.